New Grounds Maintenance Contractor 2017
Liberty Commons’ Board of Trustees and Managing Agent have been hard at work developing a new contract for the grounds maintenance that includes: landscaping, irrigation and snow removal. The contract has sustainably more details and requirements then previous contracts have and includes performance guidelines, staffing and procedural requirements, and penalties for non-performance. The grounds maintenance contract is 21 pages in length vs. the previous five pages, and was reviewed in full and authored in part by legal counsel for Liberty Commons.
It has been three and a half years since the grounds maintenance contract has been put out to bid. Liberty Commons’ Board of Trustees felt it was prudent to, in the best interest of the Association, to put the contract out to bid to validate the value proposition. Liberty Commons’ new grounds maintenance contract was put out to bid to fourteen local area contractors. Out of the fourteen bids sent out, four were returned, six were not interested, and four did not respond. Of the potential local contractors who were not interested there were a variety of reasons, some did not feel that they had the resources to take on another association and provide the level of service expected by Liberty Commons and themselves, two thought distance would be a factor during the winter months for snow removal, and a few were not interested due to the negative atmosphere and rumors created by a few residents (i.e., media, social media, and malicious rumors).1
The new grounds maintenance contract and contractor officially began on Sunday, October 1, 2017. We are currently in the process of finalizing all the insurance and tax information necessary for them to begin work. Work should commence this week or next with seasonal flowers being planted in the entrance sign planter boxes, mowing of the grass areas, and any approved odds and ends. The contractor will be performing some work at the sewer pump station (a top priority) and then installing fences at Gates Crossing and a couple of sections in front of Building 11 (153-183 Berrington Road).
Please note that it is a contractual term and agreement that the grounds maintenance contractor will not communicate with any Unit Owners and Non-Owner Residents, except for Trustees. Unit Owners and Non-Owner Residents should only communicate with Liberty Commons’ Managing Agent and not any of our contractors. Liberty Commons’ contractors do not work for nor take direction or instructions from individual Unit Owners nor Non-Owner Residents.1
1 The actions of one or more individuals can and have affected the majority of Liberty Commons’ Unit Owners. This will be much more evident with the monetary implications to all Unit Owners.