Unit Owner Meeting Participation Guidelines

Liberty Commons Condominium Trust’s Board of Trustees allows Unit Owners1 to attend and participate in their meetings and the Annual Meeting. These guidelines were created from meeting best practices to help to foster productive exchanges of ideas and information from the Board to Unit Owners and vice versa.

The purpose of the Unit Owner’s Forum is to allow Unit Owners1 with an opportunity to provide productive input and share ideas directly with the Board of Trustees on matters of interest to the Association as a whole. The Unit Owner’s Forum is not to discuss any singular concern (i.e., warnings, fines, due process evaluations, individual financial matters, lien enforcement, etc.) as these are private matters and privacy restrictions and laws do not permit public disclosures, discussions, etc.

  • Unit Owners1 must sign into the meeting with their full name and unit number immediately upon entry into the meeting venue using the official sign in form
  • Any topic presented must be of interest to the Association as a whole. As stated above, individual concerns at not permissible2 and must be submitted in writing to the Managing Agent  in accordance with the Condominium documents
  • Meetings are facilitated by the Board of Trustees or its designee
  • Unit Owners1 may attend and participate in a productive manner
  • Be respectful
  • One person shall speak at a time and only when recognized by the Board; no side conversations; if you did not hear or understand something, then please ask the Board for clarification
  • No video or audio recording is permitted
  • All speakers must identify themselves by full name and Unit number prior to speaking each time
  • Each speaker’s time will be limited, at the discretion of the Board, to allow participation by others present at the meeting, so please be concise and state facts
  • All input, comments and feedback is to be directed to the Board
  • Unit Owners may not comment on or question the Unit Owner speaker(s) except with permission of the Board
  • Any questions asked that has privacy or confidentiality implications will not be allowed nor answered
  • Any Unit Owner with a detailed question (i.e., financial, budget, etc.) must submit their question in writing at least five business days prior to the meeting date (i.e., email is preferable so the information is received in a timely manner). The Board will determine if the question will be answered in the meeting, through written communication before, during or after the meeting, or answered at all.

1 Liberty Commons Condominium Trust’s Board of Trustees’ Meeting and the Annual Meeting are private meetings and are open only to legal Unit Owners (only to those individuals listed in the Unit Deed and recorded in the Worcester County North Registry of Deeds) may attend and participate. This meeting is to conduct the official business of Liberty Commons and is not open to the general public, media, or any other individuals, unless so authorized by the Board in advance.
2 Individual concerns are to be submitted in writing to Liberty Commons’ Managing Agent.